Clause 1. The Diocesan Council shall elect
from among its members an Executive Committee which shall consist of up to 15
members including the following Office-bearers:
a) The Bishop
b) Assistant Bishop, if any c) The Vice
d) The Secretary and
e) The Treasurer.
Of these members, 2/3 shall be lay persons
and 1/3 ministers including the Bishop and the assistant Bishop, if any. Care
should be taken that there should be at least three persons from either gender,
and one youth in the Executive Committee.
No member be elected to the Executive
Committee shall serve as a member of the executive committee for more than two
consecutive terms in any capacity except after a break of at least one term.
Clause 2. The Executive Committee shall
act between two ordinary meetings of the Diocesan Council in the name of and
on behalf of the Diocesan Council. It shall be entitled to exercise all powers
of the Diocesan Council except Clauses 1 to 7 which is the prerogative of the
Clause 3. Minutes of the previous
Executive Committee meeting shall be confirmed in the following Executive
Committee meeting. A copy of the minutes of the Executive Committee shall be
sent to the Presbyter in-charge and Secretary of each Pastorate in the Diocese
and also to the General Secretary and the Treasurer of the Synod. Copies of the
minutes shall also be sent to the Secretaries and Chairpersons of the Diocesan
Boards, Diocesan Trust Association and heads of the Diocesan Institutions.
Clause 4. The Executive Committee may
initiate and submit to the Synod Executive Committee an amendment to any part
of the Constitution of the Church of North India.
Clause 5. A proposal for amendment to the
bye laws concerning its Pastorates shall be dealt with by the Diocesan Council
according to the procedures laid down for the amendment to the Constitution.
Clause 6. It shall make arrangements for
holding meetings of the Diocesan Council.
Clause 7. Meetings: The Executive
Committee shall meet at least twice a year. Between its two ordinary meetings
decisions on urgent matters may also be taken by postal vote or by
circulation. However, if 1/3 of members desire a discussion on the subject
matter of the postal vote, such matter shall be kept in abeyance and it shall
be placed before a meeting of the Executive Committee. Matters decided by
postal vote shall be placed before the next meeting of the Executive Committee
Clause 8. Notice: Fifteen days'
notice shall be given for an ordinary meeting of the Executive Committee. The
agenda of the meeting shall be sent with the notice. Seven days' notice shall
be given for a special meeting of the Executive Committee.
Clause 9. Quorum: The quorum for an
Executive Committee shall consist of 50% of the total membership of the
Clause 10. Adjourned Meeting: If
the quorum is not complete within one hour of the time when the meeting was
called the adjourned meeting may be called at the same place after an interval
of half an hour. The same agenda shall be considered in the adjourned meeting
which was to be considered in the ordinary meeting. No quorum is required for
an adjourned meeting.
Clause 11. Requisitioned Meeting: A
requisitioned meeting may be called at the request of five members of the
Executive Committee by submitting their requisition to the Secretary and the
President of the Diocesan Council in writing, giving reasons for the requisitioning
of such a meeting. Only the matters specified in the requisition shall be
considered. iri the meeting. Such a meeting shall be called by the Secretary in
consultation with the President, within 15 days of the receipt of the
requisition. In case all the persons requisitioning the meeting are not present,
the requisitioned meeting shall be dissolved. In such a case, the persons requisitioned
the meeting shall pay the cost incurred.
Clause 12. Emergency Meeting: The
President of the Diocesan Council may call an emergency meeting of the
Executive Committee as and when required, by giving at least 24 hours notice.