Clause 1. The Pastorate Committee shall
appoint one of its members to be the Secretary of the Committee for a period
which shall not be more than three years at a time. The Secretary shall send
out notices and agenda of meetings with the approval of the President.
Clause 2. He/she shall record proceedings
of meetings which shall be finalized within ten days and be endorsed by the
Presbyter-in-charge and preserve the records and other papers and issue
credentials to representatives appointed to the Diocesan Council. All such
credential letters shall be counter signed by the Presbyter-in-charge.
Clause 3. The Secretary shall keep an up
to date inventory of all registers, files and any other papers concerning his!
her office. When the Secretary ceases to be the Secretary of the Pastorate
Committee, he/she shall immediately hand over the charge of files, registers
and correspondence or any other papers in his/ her custody to his/her
successors or Presbyter-in-charge and ' take a receipt for the same. The list
of articles handed over shall also be recorded in the minutes of the Pastorate
Clause 4. The Secretary of the Pastorate
Committee shall prepare an inventory of the movable and immovable property in
the Pastorate and maintain it on file and also send a copy of it to the
Property Committee of the Diocese and the Diocesan Office for records. He/she
shall check the list once in a year and send a report of it to the Pastorate
Committee and Property Committee of the Diocese and the Diocesan Office.
Clause 5. If the Secretary fails to issue
the notice of a meeting, the Presbyter-in-charge shall have power to issue such
a notice as the President of the Pastorate Committee.